Your IT is essential to your business, but without the proper support, your firm is only one technical mishap from real trouble. Making your It support a priority implies that costs can easily dominoe, eating your IT budget. Consider your support costs as a garden - if you don't keep it under control, it'll keep growing. It isn't always obvious the best way to cut costs and maintain high levels of support.
It support costs in context
In case your organisation has been around for some time, the probability is that the current IT infrastructure reaches best, complex and at worst, unmanageable. We adopt new systems in good faith - to assist our organisations grow in order to keep customers happy. However , the brand new systems can vie with legacy software, leaving your IT processes in a mess. For every new system, maintenance and support costs sneak in accordingly. We're soon playing a huge bill and it can be hard to select where to cut, to help keep costs within budget.
Simplifying your It support framework
From medium enterprises upwards, roles can overlap, leading to confusion about responsibilities. Staff can wind up treading on a single another's toes and key tasks can slip with the net. For example, Service Delivery and processes desire a simple service-level agreement from preferred suppliers. IT directors and CFOs seek increased productivity and price efficiencies. Data Centre managers have to concentrate on reliability, consistent uptime and uninterrupted service, no matter platform. CTOs may be seeking technology to build up overall service proposition. All these is really a competing priority to become met, and selecting just one approach represents a significant challenge. It's possible to satisfy the challenge, but deliberations, research and shifting priorities may lead to a mutated outcome. You'll need a single person to take responsibility for optimising your method of It support.
Pruning back the costs of your It support
Given these challenges, is it actually possible to cut outlay and keep a top quality and services information? The good news is it's not just possible, but can actually improve service whilst still cutting costs. Just like any crucial decision, there are a number of key considerations to weigh before deciding which choices to make. Around the next two pages we have given our top 10 points to consider; so enjoy our insider industry advice on streamlining services and keeping on top of the money:
1. First establish the costs for maintaining the right degree of support on multiple products (interior and exterior vendors' warranty). Remember, ad hoc support will often be more expensive so consider the potential advantages of different contract coverage.
2. Support contracts need to be simple to maintain. Are you given just one point of contact? Are they simple to get a hold of? If you are locating the communication bad in the sales level then consider whether this will improve later or not.
3. If you need a guaranteed fix time as opposed to just guaranteed response time then your SLA is going to be quite different. Consider different choices and weigh these resistant to the price.
4. Some It support contracts need you to maintain spare parts and maintain your personal data backup, which could tie up your capital. To prevent nasty surprises check what's as part of your contract and what's expected individuals.
5. A multi-vendor solution can lead to resource issues as you will need to raise multiple separate support tickets to handle any issues. A single vendor solution might be much easier, but ensure that your chosen supplier has the broad base of knowledge to deal with almost any problem.
6. Your vendor warranties will not be free to renew, particularly if their renewal date coincides with others'. A great single It support supplier may be able to provide from warranty cover much less than the price of renewing each warranty individually.
7. It support suppliers and individual vendors could possibly get carried away with technical jargon. To prevent confusion and frustration try to look for a support supplier who speaks a foreign language.
8. One of the key things businesses may need to look out for within an It support supplier is flexibility. Will they help modify and adapt your support contract based on any new requirements or equipment?
9. Exist associated ongoing costs of keeping the team accredited within the relevant software? If that's the case, find out what these costs are and how often the accreditations will require updating because these could be a hidden expense.
10. If you don't consider It support to be a core skill internally you need to consider the way you are going to manage your processes, people and systems effectively. This is dependant on delineation of duties, but should be far easier to handle with a single supplier, to maintain consistent SLAs.